HIV/AIDS Planning Body
What is HIV/AIDS Community Planning?
HIV/AIDS Community Planning brings together service providers, Health Department staff, people living with HIV or AIDS, and other concerned community members to create a plan for the Volusia/Flagler network of HIV/AIDS Services that include Prevention, Early Intervention and Patient Care. The planning partnership, sometimes called a Consortia, works to ensure that services are available for the people who need them most, that they provide benefit at the lowest cost, and that they are of the highest possible quality.
Volusia/Flagler HIV/AIDS Community Planning was originally supported by the Ryan White CARE Act of 1990 and continues to be supported under the Ryan White HIV/AIDS Treatment Extension Act of 2009. This Planning Partnership was intended to ensure that the Federal funds would be allocated to support the most needed services in regions and among groups of people that have been hardest hit by HIV.
- When Does PCHAP Meet?
- Why does PCHAP need me?
- Who Should Join?
- What does PCHAP Do?
All PCHAP meetings will be held at the Florida Department of Health in Volusia County, conference room 516A.
Planning Body Meetings 4 p.m.:
January 16 - 516C
Subcommittee Meetings 2 p.m.:
Volusia County ranks 10th in the number of HIV/AIDS cases in Florida's 67 counties.
There are over 1,600 people living with HIV or AIDS in Volusia and Flagler.
There may be as many as 200 more people infected with HIV, in Volusia and Flagler, who don't know it yet.
There are more than 1000 people living with HIV/AIDS in Volusia and Flagler who are receiving needed services through Federal and State funded programs.
Anyone with a sincere desire to help plan how HIV/AIDS services in Volusia and Flagler Counties are prioritized, coordinated, and evaluated is encouraged to join.
Our members are:
People Living with HIV/AIDS
Health Department staff
Other concerned Community members
Help to set Service Guidelines and minimum Standards of Care
Conduct surveys to find out what services are most needed
Survey providers to find out about available programs
Identify holes or "gaps" in the local service network
Coordinate community events
Present new information and share best practices
Collaborate on ways to improve services & linkages to and between providers
Study the causes and spread of HIV/AIDS locally
Set goals to improve the local service delivery system
- Needs and Resources Committee
- Standards and Quality Committee
- Priorities and Allocations Committee
- Nominating Committee
- Steering Committee
- Ad-Hoc Committee
In determining priorities and allocations, the committee will rely on the work produced by the Needs and Resources Committee, which will have direct input from consumers, local AIDS services organizations and the Health Department. Planning Group Bylaws will guide conflict of interest, all committee members will review their conflict of interest statements to insure that they are current and all committee members will complete conflict of interest forms. All committee members should place the needs of the entire HIV population above any specific concerns.
No more than one member from any agency may vote on the committee, these agency representatives will determine and notify the chair which member will vote. Committee members who are also Ryan White Part B service providers may not vote on their own service categories and are expected to treat all categories fairly. The chair will enforce the conflict of interest policy with the assistance of other committee members. Any committee member who believes a conflict of interest exists is expected to raise his/her concern immediately so that it may be resolved. Clients/consumers do not incur a conflict of interest merely by receiving services from an agency, but DO have a conflict if they are employed by, or a member of the Board of Directors of an agency.
Committee members must be present to vote. Active committee members are those who have attended two of the last three most recent meetings, including the current meeting. Recommendations to the full planning group from the Priorities and Allocations Committee will be subject to a strict “up or down” vote (approval or rejection) and may not be amended or modified by the full planning group and if rejected will be sent back to the committee.
The Committee will review and update bylaws annually or as needed. The Committee will accept written requests for proposed bylaw changes from any active Planning Group member, review each request, draft changes, if any, and present the draft recommendations to the Planning Group for a final vote.
The Committee will also review and update annually, or as needed, the conflict of interest policy and distribute to all Planning Group members. The Committee will review potential conflicts of interest according to established policies and procedures at the request of any active Planning Group member.
Vacant Committee Chair positions will be selected and appointed by the Steering Committee in accordance with the by-laws. Nominating Committee Chair will serve as ex-officio on Steering Committee. In the event a vice-chair resigns or is no longer able to fulfill their duties, the Steering Committee will convene within 30 days or prior to the next Planning Group meeting whichever comes first, and a replacement will be selected from within its ranks.
- PCHAP Minutes
- Priorities and Allocations
- Subcommittee Minutes
- Meeting Evaluations
- Membership Documents
Mission and Vision
Our vision is to see public and private individuals and agencies working cooperatively in an atmosphere of mutual trust, dignity and respect, to plan a seamless continuum of accessible, high quality services to all people of Area 12 affected by HIV/AIDS across their life-span.